PRIVACY POLICY FOR APPLICANTS

This information is directed to all applicants (hereinafter "you") who apply to Anyline GmbH ("Anyline" or "we"):

Personal data

Personal data is any information relating to an identified or identifiable natural person (so-called "data subject"). Personal data therefore includes, for example, name, address, e-mail address, telephone number, date of birth, age, gender, social security number. In addition, there are also special categories of personal data (so-called "sensitive data"). The GDPR considers this to be personal data which, for example, reveals ethnic origin, political opinions, or religious affiliation.

In the context of the potential commencement of an employment contract, it is necessary for ANYLINE to process data of its applicants.

Controller

Controller within the meaning of the GDPR is: Anyline GmbH, Zirkusgasse 13/1, 1020 Vienna, Austria, Tel.: +43 1 9972856, e-mail: privacy@anyline.com. The contact details of the data protection officer can be found at the end of this privacy policy.

Data processing within the scope of the application process

We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (Datenschutzgesetz), insofar as such data processing is necessary for our decision to establish an employment contract with us.

Failure to provide the personal data would hinder us from entering into an employment contract with you. We recommend that you only provide personal data that is required for the commencement of the employment relationship.

Personal data that we collect or process in the context of the establishment of an employment contract are:

● Name

Residence

● Marital status

● Date of birth

● Experience

● Professional career

● Nationality

● Work permit

Contact information (e-mail, phone number)

We do not require any sensitive data from you within the meaning of Art 9 (1) GDPR, such as information on religion, political views or membership of a trade union, and ask you not to provide us with this. If you provide us with such sensitive data, we must obtain separate consent for its processing.

Legal bases for processing

If the processing of your personal data is necessary for the initiation and establishment of an employment contract, the processing is based on Art 6 para 1 lit b) GDPR.

If processing is required due to a legal obligation (such as labor law or other provisions), the processing is based on Art 6 para 1 lit c) GDPR.

If the processing is necessary for the defense of asserted legal claims (for example, in proceedings under the Austrian Federal Equal Treatment Act (Bundes-Gleichbehandlungsgesetz)), the the processing is based on our legitimate interest in defending these claims within the meaning of Art 6 para 1 lit f) GDPR.

For processing operations where we obtain consent for a specific processing purpose, Art 6 para 1 lit a) GDPR serves as the legal basis. You have the right to withdraw your consent at any time - the processing carried out prior to your withdrawal remains lawful.

Transmission of data to third parties

Only those offices receive your data that need them to fulfil our contractual and legal obligations. In addition, we make use of processors to whom your data is made available, in particular for our IT services, personnel transfer and visa or movement administration. All processors are contractually obligated to treat your data confidentially and are only authorized to process your data within the scope of their service provision.

The transmission of the data relevant in the respective individual case takes place on the basis of the legal regulations and/or contractual agreement to the following places

Personio GmbH, Rundfunkplatz 4, 80335 Munich, Germany, Tel.: +49(89) 1250 1004, e-mail: info@personio.com
Remote Europe Holding B.V., register number 76348946 and registered office at Apollolaan 151, Unit 439,1077AR Amsterdam, the Netherlands

In case of transfer to third parties according to section 5.2, your personal data will be processed on our behalf on the basis of order processing contracts according to Art 28 DSGVO. In these cases, we ensure that the processing of personal data is carried out in accordance with the provisions of the GDPR.

If a legal dispute arises during or after termination of the employment relationship, the data required for appropriate legal action will be transmitted to legal representatives and courts.

Data sources

We process personal data that we receive from you by mail or e-mail in the course of your contact with us or as part of your application, or that you transmit to us via a web form. Furthermore, we receive applicant data from personnel service providers (personnel consultants or personnel leasing companies) in the course of personnel placement or through the transmission of application documents via job portals (e.g. karriere.at, LinkedIn).

Data processing outside the EU/EEA and categories of recipients

Your data may also be processed within Anyline’s group companies by employees outside the EU or EEA (namely in the USA). These employees are either employed by Anyline or its subsidiary, Anyline Inc. 2125 Center Ave, Suite 507
Fort Lee, NJ 07024. The adequate level of protection results from the conclusion of standard data protection clauses as well as additional security measures with the respective processors according to Art 46 para 2 lit c and d GDPR.

Data retention

We store your personal data as long as this is necessary for the decision on your application. Your personal data or application documents will be deleted a maximum of seven months after the end of the application process (e.g. notification of the decision to reject your application), unless a longer retention period is legally required and permissible, or you have expressly consented to a longer retention period.

If an employment contract, apprenticeship or trainee contract is established following the application process, your data will initially continue to be stored insofar as this is necessary and permissible and will then be transferred to the personnel file.

Automated decision making

Since the decision to enter into an employment contract with you is not based exclusively on automated processing, no automated decision in individual cases within the meaning of Art 22 GDPR takes place.

Your rights as a data subject

As a data subject, you have the right at any time to information about your personal data, its origin and recipient and the purpose of data processing at Anyline. Furthermore, you have the right to rectification and data transfer and, if applicable, to object to or restrict the processing of processed personal data or delete incorrect or inadmissibly processed personal data.

Your request for information, deletion, correction, objection and/or data transfer can be directed to our data protection officer at: privacy@anyline.com

If you are of the opinion that the processing of your personal data by ANYLINE violates applicable data protection law or that your data protection rights have been violated in any other way, you have the possibility to complain to the Austrian data protection authority.

If you have any further questions regarding your personal data at Anyline – please do not hesitate to contact us at privacy@anyline.com

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